Build Your Book - Format a Paperback Manuscript (Word for Windows)
In this footstep-by-step video guide, we walk you through formatting a paperback manuscript in Microsoft Word. The information is specific to the 2016 version of Discussion, but the steps are similar in nigh versions.
Encounter our dissever guides for formatting a paperback in Microsoft Discussion for Mac and Pages for Mac. Alternatively, you can try our Kindle Create tool to format your paperback interiors.
To help ensure that your book meets KDP's basic specifications, follow all the steps in this guide except those marked "advanced." If you want your book to meet the standards many designers follow, complete all the steps. If you desire details on whatever step or adopt written guidance, pause the video and check out the step-by-footstep instructions. If you desire to print all the instructions and tips, download this guide in PDF format:
Setting trim size and margins
A few key terms earlier you beginning:
Trim size. Your printed book's width and height. The virtually common trim size for paperbacks in the U.S. is half dozen" 10 9" (15.24 10 22.86 cm), but yous have several other options . In Give-and-take, you set your trim size with the Page Size option.
Bleed. Bleed is a press term that refers to when printed objects on a folio, such as images, background color, or graphics, extend past where the publication will exist trimmed. This ensures your printed objects reach all the mode to the border of the page. When a volume is printed, all pages are trimmed to the selected trim size past cutting 0.125" (3.2 mm) from the top, lesser, and outside edges. In club for objects on your folio to achieve all the manner to the edge of the folio, those objects must extend past where the page will be trimmed by 0.125" (3.2 mm). Accounting for bleed is important because it prevents a white border from appearing at the border of the page when the book is trimmed. The video and footstep-by-step instructions explain how to gear up page size and margins for books with and without bleed. For more information on bleed run across our Print Options Help folio.
Margins. Every page has three exterior margins (peak, bottom, and side) and ane inside margin (likewise chosen the gutter). Margins ensure your text isn't cut off during manufacturing. Set up your page size earlier you lot set your margins. Why? Margin size depends on page count and on whether you accept elements that drain. See this chart to find your margin size:
Page count
Inside (gutter) margins
Outside margins (no bleed)
Outside margins (with bleed)
24 to 150 pages
0.375 in (ix.half dozen mm)
at least 0.25 in (6.4 mm)
at to the lowest degree 0.375 in (9.six mm)
151 to 300 pages
0.five in (12.7 mm)
at least 0.25 in (6.iv mm)
at least 0.375 in (nine.6 mm)
301 to 500 pages
0.625 in (15.9 mm)
at least 0.25 in (vi.4 mm)
at least 0.375 in (ix.6 mm)
501 to 700 pages
0.75 in (nineteen.1 mm)
at least 0.25 in (6.4 mm)
at least 0.375 in (ix.half dozen mm)
701 to 828 pages
0.875 in (22.3 mm)
at least 0.25 in (half-dozen.4 mm)
at to the lowest degree 0.375 in (9.vi mm)
Step-by-footstep instructions: Setting page size and margins (no drain)
On the Layout tab, in the Page Setup group, click Size, and and then select More Paper Sizes. This opens a dialog box.
Enter your volume's trim size into the Width and Meridian fields.
In the Apply to listing, select Whole document and click OK. This resizes your pages and changes your page count, which you need to know for setting your margins.
On the Layout tab, in the Page Setup group, click Margins, and then select Custom Margins. This opens a dialog box.
In the Multiple pages list, select Mirror margins.
In the Apply to list, select Whole document.
Identify your margin sizes based on folio count using the nautical chart at the finish of this step.
Enter your Top, Lesser, Inside, and Outside margins based on your book's page count. (Nosotros used .375 for our outside margin for a professional look.) Do not enter whatever value into the Gutter field. Click OK.
Tip: If your page count changes, go dorsum and check the inside margin because information technology may also need to modify.
Step-by-step instructions: Setting page size and margins (bleed)
On the Layout tab, in the Folio Setup grouping, click Size, and then select More Paper Sizes. This opens a dialog box.
Enter Width and Height fields for your trim size with drain added. Add 0.125" (three.2 mm) to the width and 0.25" (six.4 mm) to the height. For case, if your trim size is 6" x ix" (15.24 x 22.86 cm) (15.24 10 22.86 cm), ready the folio size to 6.125" ten nine.25" (fifteen.54 x 23.46 cm) (15.54 x 23.46 cm). Microsoft Discussion might round 0.125" to 0.13"; this is fine.
In the Utilise to list, select Whole certificate so click OK. This resizes your pages and changes your page count, which yous need to know for setting your margins.
On the Layout tab, in the Page Setup group, click Margins, and so select Custom Margins. This opens a dialog box.
In the Multiple pages listing, select Mirror margins.
In the Apply to list, select Whole document.
Identify your margin sizes using the chart at the end of this section. The chart provides the minimum requirements for your margin sizes, just we recommend a top and bottom margin of 1" if you're including headers and an exterior margin of 0.375" (ix.6 mm) to requite your book a more professional appearance.
Enter your Top, Bottom, Inside, and Outside margins based on your book's page count. Do not enter whatever value into the Gutter field. Click OK.
Tip: If your folio count changes, go back and check the inside margin because it may too need to change.
Modifying styles for a custom look
Using the styles function in Give-and-take can help yous ensure your book's font and spacing is consequent. You can utilise the preset Styles in Microsoft Word or modify them for a custom look. Using styles also saves y'all fourth dimension because you don't accept to format the font and spacing for each function of your book.
Step-by-stride instructions: Setting and applying styles
Modifying the Normal mode for book body
The Normal fashion is used for your book's body text. You'll choice your font and font size as well as the alignment of each paragraph, spacing between paragraphs, and the indentation of the first line of each paragraph. These are all manner choices so choose based on your genre.
On the Home tab, correct-click the Normal fashion and select Alter.
Select your Font and Font Size from the lists. (For case, prepare Font Size to 10 and select the Garamond font.)
Click the Format list and select Paragraph. This opens a dialog box.
In the dialog box:
Under General, set the Alignment to Justified.
Nether Special, set Offset line indent to 0.two" (five mm).
Nether Spacing, set Before and Later on to 0 and nether Line Spacing select Single.
Click OK.
Applying the Normal style to book body
Place the cursor before the first affiliate title then concord down the SHIFT + Page DOWN keys until the cursor moves to the terminate of your certificate.
Keep everything highlighted. On the Home tab, in the Styles ribbon, click the Normal fashion.
Tip: Applying the Normal mode to all of the content later the front end thing ensures that whatsoever subconscious or unintentional formatting is changed.
Setting the Heading 1 way
On the Home tab, right-click the Heading 1 fashion and select Modify. This opens a dialog box.
Select your Font, Font Size, and Colour, and set the alignment to Center. (For case, select black, Lucida Sans, 24pt, centered.)
Click the Format list and select Paragraph. This opens a dialog box.
Under Special, select (none).
Under Spacing, prepare Earlier and Afterward to 60pt to move the title about a tertiary of the style downwards the page and separate information technology from the offset paragraph.
Click OK on both open boxes to save changes.
Tip: Depending on whether the font yous chose is big (example: Arial) or a modest (instance: Times New Roman), you lot should size between ix and 12 point. Amazon recommends 9 signal for a larger font and 12 point for a smaller font.
Formatting chapters (department breaks and chapter titles)
Why this step matters:
Department breaks. To ensure your content begins on the correct page, use section breaks. Department breaks let you lot to change the formatting of a specific section without affecting other sections. Add a department interruption between the forepart matter and book body to distinguish these parts of the volume. Likewise, use section breaks so each chapter title page starts on its ain folio.
Chapter titles. When you lot format each chapter title folio, apply the Heading i mode to each chapter title. In addition to the consistent look Heading one provides throughout your book, using Heading 1 tags the affiliate championship and so information technology will announced in the table of contents, which is explained in Step 9.
Formatting front matter
Front matter are the sections that come before the first affiliate. Some elements are expected and others are optional, simply there is a standard social club. Learn more near front matter elements.
Tip: Correct-facing pages are odd numbered pages in printed books because the outset piece of paper is on the right side, facing up from the open, printed book. The dorsum of the embrace is the left-facing page.
Stride-past-pace instructions: Formatting front end matter
Calculation department breaks and blank pages
Use section breaks to add bare pages within the front matter as needed to ensure that pages accept the proper position.
To insert a bare page with a section break:
Insert the cursor at the top of the page that will follow the new blank page.
On the Layout tab, click the Breaks list and so select Next Page.
To create a placeholder page for the table of contents, add a right-facing blank page immediately before Chapter 1 and proper name it Table of Contents.
Earlier you beginning applying styles, make certain you've added section breaks in between pages of your forepart matter every bit described in Footstep three.
Formatting front thing pages
Half title page
Highlight the title text. On the Home tab, in the Paragraph group, select Heart.
In the Font grouping, select your Font, Font Size, and Color. (For example, select black, Lucida Sans, 32pt, centered.)
In the Paragraph group, click the dialog box launcher (pocket-sized diagonal pointer):
Under Special, select (none).
Under Spacing, set Before to 32pt and Afterward to 16pt to move the chapter championship virtually a 3rd of the way down the page and carve up it from the starting time paragraph.
Click OK to relieve changes.
Title page
To format the title, repeat the steps in "Formatting the Half Title Folio" with the same choices of font, size, colour, alignment, and spacing.
To format the subtitle:
Choose the same Font as your title and then select Italicized, a smaller Font Size (example: 24pt), and center alignment.
In the Paragraph group, under Spacing, fix Earlier and After to 16pt.
To format the author name:
Cull the same Font as your subtitle and then select a smaller Font Size (instance: 16pt) and centre alignment.
In the Paragraph group, under Spacing, set Before to 16pt and After to 0.
Copyright folio
To format the copyright page, highlight all of the copyright content. On the Home tab, in the Paragraph group, select Center. If you don't have a copyright page, you tin use a template like this:
To make the copyright symbol, concur down the CTRL + ALT + C keys. If you choose a KDP ISBN, it is your ISBN-thirteen. If you have a 10-digit ISBN, change "ISBN-xiii" to "ISBN".
Dedication
To format the dedication, utilize Heading 1 to the dedication title.
Select all of the dedication content. On the Home tab, in the Paragraph group, select Heart.
Tabular array of contents (TOC)
Yous'll add and format the TOC in Pace 9.
Preface, acknowledgments, and prologue pages
Apply Heading i to the titles of these pages.
Use the Normal style to the content of these pages.
In Footstep 2, you modified Heading 1 for all chapter titles. Using the Heading 1 way also pulls anything tagged Heading one into the Tabular array of Contents (Step 9). Utilise Heading i for whatever front end matter pages you want in your TOC.
Adding pagination
Some books have different pagination styles betwixt the forepart matter (Roman numerals) and volume body (Standard arabic numerals). If you lot're unsure whether to use different pagination styles (it's not typical for novels), find books with content like to yours to get an idea of what readers expect. To achieve different pagination styles, you have to utilise section breaks (run across Step 3).
Step-past-stride instructions: Adding pagination
Go to the outset page of Chapter 1 and double-click the bottom of the folio to actuate the Header & Footer Tools Pattern tab. Click Folio Number and and so select Bottom of Page and Plain number 2.
Click Folio Number and select Format Page Numbers.
In the dialog box, brand sure the Number format is 1, 2, 3 and set the Page numbering to Start at 1.
Click OK.
Step-by-stride instructions: Calculation Roman numerals to forepart matter
Get to the first page of your forepart matter and double-click the bottom of the page to activate the Header & Footer Tools Design tab. Click Page Number and and then select Bottom of Page and Plainly number 2.
Click Page Number and select Format Page Numbers.
In the dialog box, change Number format to small Roman numerals, and set the Page numbering to Continue from Previous Section.
Click OK.
To ensure sequent pagination, echo this process for all front thing pages.
Removing page numbers from sure pages of front affair is a design pick and requires more Microsoft Word skill and fourth dimension.
Unlinking footers between front matter and book torso
Double-click the bottom of the kickoff page of Affiliate 1 to activate the Header & Footer Tools on the Design tab.
With your cursor in the footer, you'll see Link to Previous highlighted in the Navigation group. Click Link to Previous to deselect it.
Removing page numbers from certain front end matter pages
To remove page numbers from certain front end matter pages (instance: title page, half title page):
Double-click the bottom of the folio to actuate the Header & Footer Tools on the Design tab.
In the Options grouping of the Design tab, click Different Offset Folio.
Tip: Information technology may seem confusing to add folio numbers individually and then remove some. Nosotros recommend this so the page numbers menstruation consecutively whether they are displayed or not.
Fixing page numbering issues
You lot may notice the pagination is restarting at 1 at the beginning of a chapter or section. To set this:
Double-click at the bottom of each page where the numbering restarts to activate the Header & Footer Tools on the Blueprint tab. Click Folio Number and then select Format Page Numbers.
In the dialog box, set up the Page numbering to Proceed from Previous Section.
Click OK.
Calculation headers (advanced)
Alternating headers between the book title and author name is common in volume design. To achieve different headers for the volume content and front matter, you lot accept to set up upward your file using section breaks (see Stride 3).
Step-by-pace instructions: Adding headers
Adding headers
Get to the first page of Chapter i and double-click the top of the page to activate the Header & Footer Tools Design tab.
In the Navigation grouping, click Link to Previous to deselect information technology. (Same every bit previous should no longer appear in the header.)
On the Header & Footer Tools Pattern tab, in the Options group, click the bank check box next to Different Odd & Fifty-fifty Pages.
Echo this procedure on the 2d folio of Chapter 1. This ensures your headers do not appear in the forepart matter. If the even page numbers have been removed from your manuscript, you tin add them back by double-clicking the bottom of folio ii of Chapter 1 to activate the Header & Footer Tools on the Design tab. Click Page Number and so select Bottom of Folio and Plain number 2.
Go to the first page of Chapter 1 and double-click the top of the page to actuate the Header & Footer Tools Design tab.
In the Header & Footer group, click Header and select Blank.
To add the book title to all odd pages, select the placeholder text and replace it with the book title.
Highlight the book championship in the header. On the Home tab, in the Paragraph group, and select Center Alignment.
Select the header for page ii, and repeat steps 6 through 9 to add together the author proper name to the even pages.
Removing headers and footers from chapter championship pages
It's common for affiliate title pages not to include headers. Here'south how to remove them:
Double-click the top of the chapter championship folio to activate the Header & Footer Tools on the Design tab.
In the Options grouping of the Design tab, click Different First Page. The header and footer disappear.
Tip: You might detect it more efficient to perform the tasks for each chapter championship page (applying Heading 1, beginning paragraph, drop cap, and removing headers and footers) before moving on to the side by side chapter championship page. This is covered in Footstep 7.
Formatting affiliate title pages (advanced)
Using a First Paragraph manner and driblet caps (a large capital letter typical for the first letter of the first word in a chapter) gives your affiliate title page a professional look. If you desire to utilize a drop cap, yous might desire to create a First Paragraph style with no indentation so the drop cap lines up with the paragraph alignment.
On the Domicile tab, in the Styles group, click the dialog box launcher (small diagonal pointer) to open up the Styles options. Click the New Style push in the bottom left.
Name the new way First Paragraph. For Style based on, select Normal.
Click the Format button and select Paragraph. Fix Indentation and Spacing. (For case, set Special to None and Spacing Earlier to 54pt.)
Click OK.
Stride-past-step instructions: Applying drib caps
Highlight the first paragraph of the chapter and apply the Get-go Paragraph way.
To add the drop cap, keep the offset paragraph highlighted and go to the Insert tab. In the Text department, click the Driblet Cap menu and select Dropped.
To modify the drop cap, click the Drop Cap menu and select Drop Cap Options to alter the Font, Lines to drop, and Distance from text. (For example, Lucida Sans, Lines to driblet: 3, Altitude from left: 0.05".)
Echo the steps above on each chapter title page. (For example, if you lot have 12 capacity, y'all would repeat these steps 12 times.)
Adding images (advanced)
This pace shows you how to insert images for books with and without bleed. It likewise shows you how to positon and styles images. Before you insert images, make sure they are high resolution.
Pace-past-step instructions: Inserting images
Identify the cursor just before the place where the image should appear.
On the Insert tab, click Pictures and browse to find the desired image. Click Insert to add the epitome.
Ready the image positioning to take text wrap around it. This allows you to reposition the image on the page. To set text wrapping, click the image to open up the Picture Tools Format tab, click Position, and then select whatever of the options nether With text wrapping.
After applying text wrapping, you tin reposition your prototype by dragging and dropping it.
Footstep-by-pace instructions: Sizing and positioning images (no bleed)
Right-click the image and select Size and Position.
In the pop-up carte du jour, confirm that the checkbox adjacent to Lock aspect ratio is checked. Adjust the tiptop or width equally desired and click OK.
Brand sure the prototype is inside all four margins. You lot can turn on Gridlines to show where your margins brainstorm by going to the Layout tab, clicking Align, and selecting View Gridlines. If the image is sized so it is close to the margins, exercise the math. Subtract your inside and exterior margins from the trim size for width and subtract top and bottom from the trim size for height. The paradigm size cannot be larger than:
Image Size Width (No Bleed) = Trim Size – Inside Margin – Outside Margin
Image Size Height (No Bleed) = Trim Size – Tiptop Margin – Lesser Margin
Step-by-step instructions: Inserting images
Place the cursor merely before the place where the image should announced.
On the Insert tab, click Pictures and browse to find the desired image. Click Insert to add the image.
Set the image positioning to accept text wrap around it. This allows you to reposition the prototype on the folio. To set text wrapping, click the paradigm to open up the Picture Tools Format tab, click Position, then select whatsoever of the options nether With text wrapping.
Later applying text wrapping, you lot tin reposition your epitome past dragging and dropping it.
Step-by-footstep instructions: Sizing and positioning images (drain)
To size an prototype for bleed, correct-click the image and select Size and Position. In the pop-up menu, confirm the checkbox next to Lock attribute ratio is checked, and and so adjust the peak or width equally needed to brand the image bleed to the edge of the page. Click OK.
To take the epitome bleed from side to side, set the width of your image to the width of your trim size plus 0.125" (3.2 mm). (For our example book, we sized our image width to 6.125" (15.54 cm).)
If yous want your prototype to drain from top to bottom, set the height of your epitome to .25" plus volume'southward trim size tiptop. (For a 6" x ix" (15.24 ten 22.86 cm) volume, gear up the tiptop to 9.25" (23.46 cm).)
Earlier you upload your interior file to KDP, make sure you lot choose Bleed in the KDP paperback options, on the Paperback Content tab, in the Print Options section.
Footstep-by-step instructions: Styling images
Click the paradigm to open up the Pic Tools Format tab. In the Picture Styles group, select a frame to utilise to the image.
Click Position and hover over options to bear witness different available positions for the image inside the text.
Creating a table of contents (TOC)
Not all paperbacks have a TOC. If you're unsure whether to include one, find books with content similar to yours to get an idea of what readers await. If you as well desire to publish your volume in digital format, creating a TOC now will save yous time. Why? Considering Amazon requires all Kindle eBooks to accept a TOC, which allows readers to navigate between capacity hands.
Step-by-stride instructions: Creating a tabular array of contents
Adding an automated table of contents
Highlight the tabular array of contents text on the placeholder page y'all created in Footstep 4, in the "Adding Section Breaks and Bare Pages" section. On the References tab, click Table of Contents and select Automatic Table ii to insert a new TOC.
Format the Table of Contents heading by choosing font, size, and alignment. (For example, Lucida Sans, 24pt, center alignment.)
Updating the table of contents
To update the table, click the TOC and get to the References tab.
In the Tabular array of Contents department, click Update Table.
Proofing and exporting to PDF
Now that you're washed formatting, it'south fourth dimension to do a final bank check and adjust some settings to ensure your file works with the KDP website. This includes:
Proofreading your manuscript using formatting symbols
Flattening transparencies
Turning off downsampling to ensure highest resolution images
Embedding all fonts
Exporting every bit PDF
Step-by-step instructions: Proofing and exporting
Plow on hidden formatting symbols past clicking the paragraph symbol on the Home tab. Scroll through the document looking for whatsoever spacing issues.
To embed fonts, go to the File tab, click Options and select the Save menu.
Scroll to the Preserve Fidelitywhen sharing section and check the Embed fonts in the file option. Get out other options unchecked.
Click the Advanced menu and scroll to the Image Size and Quality section.
Click the checkbox next to Exercise not shrink images in file.
Set the default target output to 330 ppi.
Click OK to save changes.
To export as a PDF, become to the File tab, click Consign, and then click Create PDF/XPS Document.
In the pop-up menu, click Options and and so click the checkbox next to ISO 9005-1 compliant (PDF/A). This flattens any transparencies within the document.
Click OK to salvage changes.
Click the Publish push button to create a PDF of the Microsoft Word certificate.
You're at present washed formatting your interior file! To upload it to KDP, go to your Bookshelf.
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